Write the facts before choosing a tool
Before asking for a rewrite, jot down the recipient, the purpose and the next action. For an email, include a date or deadline only if you know it. For a reply, decide whether you are accepting, declining, asking for clarification or proposing another option.
Textify includes Check Grammar, Tone Changer, Paraphrase, Reply and Email Writing. Choose the tool that matches the problem. If only a verb is wrong, correcting grammar is less work than generating a whole new email.
Example 1: make a work message clear and polite
Draft your own request, choose a professional or friendly tone, and compare the result with the original. If the rewrite adds “by 3 pm” when you never supplied a time, remove it. These examples are editorial illustrations; actual AI suggestions vary.
Rough draftsend me the file today i need it for the meeting
One possible editCould you send me the file today? I need it for the meeting. Thank you.
The edit makes the request polite without inventing a meeting time or promising a deadline the writer did not provide.
Example 2: write a follow-up with a clear next step
When using Reply or Email Writing, supply enough context to make the request useful. Mention the document or decision rather than pasting an entire private conversation. Keep the final version short enough for the recipient to understand the action at a glance.
Rough draftany update on this?
One possible editHi Sam, do you have an update on the draft? Please let me know if you need anything from me.
The specific subject makes the reply easier to answer. Replace the name and subject with your real context.
Example 3: keep a casual message sounding like you
Use Paraphrase if the wording still feels awkward, then edit any phrase you would not naturally say. If you are declining an invitation, do not let a rewrite turn “maybe next week” into a firm promise.
Rough draftsorry cant make it tonight maybe next week
One possible editSorry, I can’t make it tonight. Could we try next week?
A grammar correction can be enough. A friendly message does not need formal business language.
A repeatable Textify workflow
For translation, verify the selected language and any names or specialist terms. If the wording has consequences you are unsure about, ask a fluent speaker to check it rather than relying on how polished it looks.
- Open Textify in a supported text field, or use its in-app email-writing tools.
- Write your rough message with the facts the reader needs.
- Choose one tool: grammar for correctness, tone for delivery, or paraphrasing for a different phrasing.
- Compare the suggestion with your original. Verify names, dates, numbers and the requested action.
- Read the message once as the recipient, make any final edits, and send it yourself.
Before you send
Textify assists with wording. It cannot know facts you have not supplied, and AI output can be wrong. The useful final step is your own review, not another automatic rewrite.
- Is the meaning unchanged?
- Are the facts and any promised actions correct?
- Is it clear what the reader should do next?
- Does the tone suit your relationship?
- Have you removed unnecessary private information?
Common questions
Should I use grammar or tone first?
If the facts are already clear, fix grammar first. Then adjust tone only if the message still sounds too abrupt, formal or casual for its reader.
Will the same prompt always produce the same reply?
No. AI suggestions can vary. Treat the examples here as writing patterns, not exact outputs to expect from the app.
Can I use the examples as templates?
Yes. Replace names, subjects and timing with your actual information, and keep only the wording that matches your intent.
Sources and further help
Written by Shaffans Studios, the maker of the apps in this guide. Examples illustrate a workflow; they are not promises of results. App features and iPhone menus may change with updates.
Need help with the app? Contact Shaffans support.
